The Club is always in need of volunteers to lead walks and other activities.  It may appear daunting but it can be very satisfying.  The bottom line is with more leaders we can offer a greater variety of walks.  More walks on the program means that there are more walks to suit you and the happier everyone will be.  Here are a few suggestions to encourage you to take the first step.

  • Lead with a friend, share the organising and responsibility, and it’s much more fun.
  • Ask a leader whose walk you have nominated for, if you can help on their walk.  Eg. organising the transport, paperwork and on the walk itself.
  • Don’t be too ambitious for your first walk, choose something you are comfortable with, and limit your numbers to a maximum of 15.
  • Start with a local social walk if you are not confident leading in the bush environment.
  • Freely ask for assistance on any aspect of the walk however trivial.  If any doubt seek help from “old hands” you trust.
  • If standing up at a meeting to talk about your walk is too daunting and a bit of a stumbling block for you, then write what you want to say and ask someone else to read it for you.

Everyone will be thrilled that you have put a walk on the calendar to share with others. Members go walking because it’s something they enjoy and will want your walk to be a success, so think of it as leading a team that is supporting you from behind all the way. You might be the leader but it doesn’t mean you have to have all the answers, but you do have the final say as to who can join you!

Before the walk

Once you have chosen your walk the paperwork is simple.


Activity Sheet

This has basic information about the walk – name, location, grading, date, meeting place and time etc.

Importantly it also has the walk description for members to read at the meeting to see if it is a suitable walk for them. Don’t forget to include details of significant features, eg deep creek crossing or steep hills.

You can add any special requirements – eg walking poles, maybe a grup afternoon tea after the walk.

Event Nomination Sheet

This also has the basic information about the walk.

Members sign up, include their contact details and transport requirements.

To help our leaders this form needs to be filled in clearly and in full. The details will be used to contact nominees and organise transport.


We encourage car-pooling and sharing of petrol costs; therefore it is usually the leader who will organise this. Here is a simple suggestion.

On the Wednesday evening before the walk, send out an email to all your nominees with your transport plans, eg. who is going with whom. You can leave each driver to work out their own logistics.

In this email remind about meeting place and time and any special requirements.

As everyone to RSVP ASAP so you know everyone has read your mail.

Contact all new walkers personaly so you can veryify that they know about the gear they need to bring and wear, and clean clothes for afterwards.

Waiver Form

Print out a waiver form if you have any non-members joining the walk for use of the day of the walk. Non Members may join in TWO activities, they must then apply for membership.

Incident Form

If you don’t already have one in your first-aid kit, print one and take it with you in case of an accident/injury. It’s a good idea to keep one of these forms in your first-aid kit at all times.

On the walk

  1. All walkers, including visitors, must sign the Nomination Sheet before the start of the walk.
  2. Visitors, ie any non-members, also will need to read and sign the waiver form and pay $5 at the time of the walk. Both are given to the Treasurer at the next Club meeting.
  3. Check that people have sufficient water and appropriate clothing for the trip.
  4. Make absolutely sure you know how many people are on the walk, count people and check against names on the list. This sounds trivial but mistakes have occurred.
  5. Make sure all members of the party are fully aware of what is planned. The leader using a map could show the planned route.
  6. Explain the significance of the route (eg “we go up this steep hill shown here”) to any inexperienced walkers.
  7. Make sure everyone meets each other. Normal tradition is to stand in a circle and introduce yourself in turn. This is a good chance to count heads and make sure everyone is ready to go.
  8. Nominate a “tail-end-Charlie” to be at the rear of the group. This is even more important on walks off-track where there may be thick vegetation with poor visibility. Explain the role of “tail-end-Charlie”to keep stragglers with the group and note if anyone needs to duck off for a moment.
  9. Explain any rules you would like the group to adhere to; eg. toilet stops, keep person in front and behind you in sight, and stop at any track junctions to regroup. Do not separate the party.
  10. Do not start until everyone is ready to leave, and check soon after leaving that everyone is there. It is a good idea to call for a stop soon after the start of the day’s walking (about 5-10 mins) to provide an opportunity to adjust shoelaces, remove jackets, adjust packs.
  11. Count again after you have had any stops.
  12. At the end of the walk, before leaving the car park, have everyone sign off on the walk nomination sheet to ensure everyone is accounted for.
  13. Ring the Emergency Contact Officer as soon as possible to advise you have finished the walk – so they can relax.
  14. Return completed trip sheets to the Outings Officer at the next Club meeting. Tell the Safety & Training or Outings Officer if you had any concerns about the walk or any walkers.

Emergency Contact Procedure

In the interests of safety, it is common bushwalking practice to leave detailed trip intention information with a responsible person. This information enables suitable action to be taken in the event of a serious accident on the track or an unexpected delay in the party’s return from an activity. Redland Bushwalkers have an Emergency Contact Procedure for all club trips.

Before a trip:

  1. The leader advises participants on a club trip of the name and phone number of their nominated Emergency Contact Officer (ECO).
  2. Each walker forwards the ECO’s name and phone number to their designated contact officer with the advice to ring the ECO for information if the Walk Leader hasn’t contacted them by 9.00pm.
  3. The ECO will be given a list of walkers and trip details. They will also have access to the Members’ Database, should emergency contact be required due to an accident or unavoidable delay on the track.

NB Leaders need to obtain emergency contact details for Probationary Members & Visitors and pass these onto their nominated ECO.

After the trip:

  1. The leader advises their ECO as soon as possible of a safe return.
  2. If no contact is made within a specified time (usually 9pm) by the leader, the ECO establishes if the “safe return” call has not simply been forgotten; and begins the established procedure….. see below.

The Role of a Emergency Contact Officer (ECO)

An activity leader can choose any trusted adult to act as their ECO. It is often a spouse or another club member who is not participating in the activity.

  1. If no “safe return” call has been received before 9pm, the ECO should try and ring the walk leader to see if the call has been overlooked.
  2. Try to ring some of the walkers’ on their list.
  3. Once it has been established that the trip has not returned they should contact a committee member, followed by the emergency contact numbers from the club database.

The committee will liaise with you.

* Wait until the following morning before contacting the emergency services.

Forms for leaders

Click below to download and print the forms you require.

  • Sign On Form
    Participants only sign in on the day of the event and initial their safe return at the end.
  • Visitor/non member Waiver form
    To be completed and signed by all non-members and $5 collected at the beginning of the activity.  The form and money given to the Treasurer at the next club meeting.
  • Incident Report form
    To be printed and carried in the leaders first aid kit.